Study guide · 3.2
Understand methods for searching within digital content
Once you have a document or web page open, you still need to find the right part of it. This guide covers the find, search and navigation features in files and on web pages.
A study feature written by ExamDragon, not part of the real exam. Each heading is one of Certiport's skills for this objective.
3.2.1Explain features that enable you to locate information in a file
- Find (Ctrl+F on Windows, Command+F on macOS) searches for a word or phrase inside the open document.
- Find and Replace (often Ctrl+H in Windows word processors) finds a word and changes it to another, one at a time or all at once.
- Options such as Match case and Whole words only make searches more precise.
- Navigation panes, headings and a table of contents let you jump to sections of long documents.
- Go To jumps to a page, line or, in spreadsheets, a cell; spreadsheets also offer sort and filter.
- The search box in File Explorer or Finder searches across files by name and, often, by content.
Example: In a 40-page report you press Ctrl+F, type 'budget', and step through each match to check every figure.
3.2.2Explain features that enable you to locate information on a webpage
- Press Ctrl+F or Command+F, or choose Find in the browser menu, to search the words on the current page.
- The browser highlights matches and shows a count such as 2 of 7; use the arrows or Enter to move between them.
- Many websites have their own search box for searching the whole site, not just one page.
- Menus, links, a table of contents and breadcrumbs (Home > Section > Page) help you move around a site.
- Find on page only searches visible text, not words inside images.
- On phones, Find in page is in the browser's menu.
Example: On a long product manual page you press Ctrl+F and type 'warranty' to jump straight to the warranty section.
Key terms
- Find
- A command that locates a word or phrase in the open file or page.
- Find and Replace
- A command that finds text and changes it to other text.
- Match case
- A search option that treats capital and small letters as different.
- Navigation pane
- A side panel listing headings or pages for quick jumping.
- Breadcrumbs
- A trail of links showing where a page sits in a website.
Easy to confuse
- Using a search engine when the answer is already on the open page; Find is quicker.
- Using Replace All without checking, which can change words you did not mean to change.
- Confusing a site's own search box with the browser's Find on page.
- Expecting Find to locate text that is only inside a picture.
After this guide: You should be able to use Find, Find and Replace and navigation features to locate information in files and on web pages.