Study guide · 1.2
Use a personal digital calendar
A personal digital calendar keeps appointments, tasks and reminders in one place and syncs them across your devices. Knowing how to create items, share the calendar and choose what it shows helps you plan and coordinate with others.
A study feature written by ExamDragon, not part of the real exam. Each heading is one of Certiport's skills for this objective.
1.2.1Create appointments or tasks on a personal digital calendar
- An appointment (event) has a title, date, start and end time, and often a location or meeting link.
- A task is something to do, usually with a due date and a completed checkbox rather than a time slot.
- Set reminders or alerts so the calendar notifies you before the event.
- Recurring events repeat on a pattern, such as every Monday or the first day of each month.
- Inviting people to a meeting sends them a request they can accept, decline or mark as tentative.
Example: A student creates a weekly recurring event 'Study group' every Tuesday at 16:00 with a 15 minute reminder, and a task 'Submit essay' due Friday.
1.2.2Share a personal digital calendar with others
- Sharing lets others view your calendar or, if you allow it, edit it.
- Common permission levels are: see only free or busy, see all details, or make changes.
- You can usually share by entering a person's email address in the calendar's sharing settings.
- Mark an event as private so people who can see your calendar see only that you are busy.
- Remove someone's access when they no longer need it.
Example: A parent shares a family calendar with full details for family members, and shares only free or busy times with a work colleague.
1.2.3Display specific information on your personal calendar
- Switch views between day, week, work week, month and agenda (schedule) to see the right amount of detail.
- Show or hide individual calendars, such as personal, work or holidays, using their checkboxes.
- Colour-code events or calendars so categories stand out.
- Add a second time zone when you work with people in another country.
- Use search or filters to find events by title, person or keyword.
Example: Before a busy week, a user switches to week view, hides the holiday calendar and colours all exam dates red.
Key terms
- Event
- A calendar item tied to a date and time slot.
- Task
- A to-do item with an optional due date that you mark as completed.
- Recurring event
- An event that repeats on a set pattern.
- Free/busy
- A sharing level that shows when you are available without showing event details.
- Agenda view
- A list view of upcoming events in date order.
Easy to confuse
- A task is not the same as an event: tasks usually have a due date, not a time block.
- Sharing a calendar with edit rights lets the other person change or delete your events.
- Hiding a calendar from your view does not delete it or its events.
After this guide: You can create events and tasks, share a calendar at the right permission level and change what the calendar displays.